Executive Assistant

📍 Location: Latam (Remote)

💵 Compensation: $1,700 - $2,200 USD / month

⏰ Schedule: Part-time (6 hours/day)

🧭 Role Summary

The Virtual Executive Assistant (VEA) serves as a strategic extension of executive leadership, driving operational efficiency, enabling informed decision-making, and safeguarding continuity across administrative workflows. This role demands impeccable judgment, proactive problem-solving, and a high degree of autonomy. The ideal candidate is a systems-thinker who can anticipate needs, neutralize friction points, and maintain executive focus on high-value initiatives.

📊 Key Responsibilities

Executive Support & Workflow Management

• Orchestrate complex calendars, cross-functional meeting logistics, and executive availability with precision.
• Manage inboxes using triage frameworks that prioritize urgency, strategic impact, and stakeholder alignment.
• Prepare briefings, agendas, action logs, and follow-through plans to ensure high-quality executive engagements.
• Serve as a gatekeeper and liaison across internal and external stakeholders, maintaining a professional, high-touch communication standard.

Operational Administration

• Own document management, knowledge management, and digital organization systems that promote transparency and rapid retrieval.
• Draft and refine correspondence, proposals, SOPs, and internal communications on behalf of leadership.
• Track deliverables, deadlines, KPIs, and commitments; ensure nothing falls through the cracks.
• Conduct research and prepare executive-level summaries that support strategic decisions.

Project & Process Support

• Manage light project coordination, including timelines, stakeholder updates, and task delegation.
• Identify inefficiencies and propose scalable process enhancements.
• Support cross-departmental initiatives, ensuring alignment with executive priorities.

• Uphold absolute discretion in handling sensitive information.
• Adhere to company policies, data-security protocols, and compliance standards.

🎓 Requirements

• 3+ years supporting senior leadership in an executive assistant or operations role within a fast-paced, remote-enabled environment.
• Mastery of digital productivity platforms (e.g., Google Workspace, Microsoft 365, Slack, project management tools, CRM systems). Intermediate to advanced experience in Excel.
• Exceptional written and verbal communication skills with executive-ready polish.
• Demonstrated ability to manage competing priorities with urgency and discipline.
• High emotional intelligence, professional maturity, and strong stakeholder-management acumen.

🌟 Nice to have:

• Experience supporting founders, C-suite leaders, or professional services environments.
• Familiarity with bookkeeping, light financial administration, or operations workflows (particularly advantageous for firms like yours).
• Proficiency with automation tools (Zapier, Make, AI assistants) to streamline recurring tasks.