Executive Assistant (part-time)

💼 Position: Executive Assistant

📍 Location: Latam (Remote)

💵 Compensation: $1,500–$2,000USD/month

⏰ Schedule: Part-time (6 hours/day)

🧭 Role Summary

The Executive Assistant serves as a strategic operational partner to the Founder—ensuring clarity, focus, and seamless execution across daily workflows. This role centers on inbox management, high-value calendar orchestration, and protecting the Founder's time for top priorities. The ideal candidate brings sharp judgment, excellent communication, and the ability to anticipate needs in a fast-moving, high-stakes environment. As a proactive operator, you'll remove friction, manage coordination end-to-end, and uphold professional standards across all interactions.

📊 Key Responsibilities

Executive Support & Workflow Management

• Own the Founder's inbox end-to-end, using structured triage to surface priorities twice daily.
• Draft concise, U.S.-style business communications in the Founder's voice.
• Coordinate follow-ups and confirmations—ensuring zero communication gaps.
• Orchestrate a strategic, high-value calendar: schedule partner meetings, protect deep-work time, and decline or reschedule requests with professionalism.
• Ensure calendar decisions align with business priorities, partner relationships, and operational pace.

Operational Administration

• Coordinate travel logistics when needed, including itineraries and bookings.
• Support event preparation and execution—RSVPs, seat fills, vendor coordination, and day-of logistics.
• Handle simple design tasks (e.g., Canva) and light CRM updates and data maintenance.
• Maintain accurate records of partner, client, and prospect information.
• Provide occasional after-hours support during events or time-sensitive needs.

Project & Process Support

• Assist with project coordination, tracking timelines, commitments, and follow-ups.
• Identify workflow gaps or bottlenecks and suggest practical improvements.
• Support cross-functional tasks to ensure alignment with Founder priorities.

Confidentiality & Compliance

• Handle all executive correspondence and partner information with strict confidentiality.
• Adhere to internal protocols, data-security practices, and professional standards in all communications.

• 3–4+ years providing direct support to senior leadership, ideally in fast-paced or professional services environments.
• Proven expertise in inbox and calendar management, with strong prioritization and decision-making skills.
• Outstanding written English—able to draft polished, founder-voice emails.
• Experience coordinating events or logistics-heavy activities.
• Proficiency in Google Workspace; familiarity with CRM tools and LinkedIn.
• Highly proactive, detail-driven, and comfortable moving quickly.
• Ability to work CST-aligned hours and clear inbox responsibilities early each morning.

🌟 Nice to Have

• Experience supporting founders or executive leaders in high-growth or client-facing environments.
• Comfort with design tools (Canva) and light CRM data structuring.
• Familiarity with automation tools or AI assistants to streamline recurring workflows.