Accounts Payable

Role: Accounts Payable (AP) Specialist

Location: Remote (must be able to work EST )

Schedule: Full-time, dedicated role (no multiple full-time jobs/side commitments)

Seniority: Semi-senior / approx. 2–3+ years of AP experience

Salary range: 2500-3000 USD per month

Overview

The Accounts Payable Specialist will support the AP team in the company, by managing end-to-end invoice processing in a complex coding and routing environment. This role is focused on invoice coding, routing, shared mailbox management, Slack follow-up, and handling vendor/internal inquiries.

The ideal candidate is a self-starter with strong critical thinking, who can quickly learn new systems, thrive in a fast-paced, demanding environment, and work with minimal supervision while maintaining a high degree of accuracy.

Key Responsibilities

Invoice Processing, Coding & Routing

• Enter and code invoices in the company’s AP system, following a complex coding and routing matrix with many “if this, then that” scenarios.

• Map invoices to the appropriate projects, cost centers and general ledger accounts, understanding the impact of each coding decision on accounting and other teams.

• Route invoices to the correct approvers based on the established matrix.

• Ensure invoices are processed accurately and on time to avoid downstream issues.

• Shared Mailbox & Slack Management

• Monitor and manage multiple shared AP email inboxes, ensuring incoming invoices and AP-related messages are captured, forwarded, and processed.

• Forward relevant emails and documents into the AP system for processing.

• Monitor Slack or internal messaging channels where the AP team is tagged, ensuring questions and requests are responded to promptly.

• Respond to vendor and internal stakeholder inquiries regarding invoices, payments, coding, and approvals, primarily via email or messaging.

• Make verification calls when needed (e.g., to confirm banking information).

Requirements (Must-Haves)

• 2–3+ years of hands-on Accounts Payable experience, already familiar with how AP works (no need to start from ground zero).

• Experience coding invoices and understanding general rules of AP coding and approvals.

• Familiarity with general ledger accounts and basic accounting concepts to support accurate invoice coding.

• Awareness that every AP decision (coding, routing, timing) has long-term impact on the accounting team and other departments, and ability to “see the big picture.”

Nice to Have

• High attention to detail and high degree of accuracy in data entry and coding.

• Strong time management skills; able to handle multiple inboxes, messages, and priorities in a fast-paced, demanding environment.

• Solid computer skills, including typing, navigating systems, basic troubleshooting, and the ability to learn new software/tools quickly.

• Self-starter who: takes initiative and proactively tries to figure things out, asks the right questions when something is unclear, can troubleshoot independently but knows when to escalate.

• Able to work with little to no supervision once trained, while still communicating effectively with the team.

• Comfortable with some interaction with vendors (mainly to verify information) and frequent interaction with internal stakeholders.

• Prior experience with Stampley (AP invoice tool).

• Prior experience with Sage Intacct as an accounting system.