Executive Assistant

💼Position: Administrative Assistant

📍Location: Remote

⏰️Schedule: Monday to Friday, approximately 9 AM to 5 PM EST

📑 Role Summary We are seeking a highly organized and adaptable Administrative Assistant to join our team and support multiple attorneys in managing day-to-day operations. This remote role, based in Latin America, involves handling calendar management, communication, and coordination tasks. The ideal candidate is proactive, resourceful, and maintains a positive attitude in a fast-paced environment. 📚️Key Responsibilities

• Monitor and manage email inboxes for multiple attorneys, prioritizing and flagging urgent matters.
• Schedule and organize appointments, meetings, and interviews.
• Manage calendars and coordinate team meetings, including taking notes and following up on tasks.
• Communicate with clients and prospective hires via email and phone.
• Maintain and organize digital files and documents.
• Support internal communication and coordination across the legal team.

✅️Requirements

• 1–2 years of experience in administrative, executive assistant, or office management roles.
• Strong written and verbal communication skills in English.
• High attention to detail, organizational skills, and ability to multitask.
• Proficiency with Outlook, Microsoft Word, and Microsoft Office Suite.
• Excellent time management and responsiveness.
• Bachelor’s degree in Law, Business Administration, Communications, or a related field

🌟Nice to Have

• Familiarity with iManage or other document management software.
• Prior experience supporting executives or legal professionals.

💫 We are looking for someone with a good attitude, who stays calm under pressure, communicates clearly, and contributes positively to a collaborative work environment. A sense of responsibility, curiosity, and self-motivation will be key to thriving in this role.