Executive Assistant

😁 Overview:

We’re looking for an organized, proactive, and tech-savvy Executive Assistant to support one of our U.S.-based clients. In this role, you'll play a key part in helping manage her day-to-day workflow, keep things running smoothly, and bring a sense of calm and order to a fast-paced work environment.



⌨️ The Company:

For the last 31 years, the company has been a trusted provider of Chinese medicinal herbs to healthcare professionals across the US and beyond. Thanks to the exceptional quality and efficacy of their line of herbal products, the company has grown steadily and consistently. Now, they are entering a new phase of growth, expanding to serve a wide range of global health and wellness companies so more people can benefit from the power of herbs.



💪🏻 Responsibilities:

- Manage and organize the client’s email inbox (you’ll be her right hand in communications)
- Handle a variety of administrative and organizational tasks
- Assist with basic number analysis and reports, so strong analytical skills are essential
- Support on smaller ongoing projects
- Keep track of follow-ups and responsible parties – stay on top of details!
- Help prioritize tasks and bring clarity to to-do lists
- Be an internal team player – helpful, collaborative, and committed to improvement
- Communicate clearly and professionally across multiple channels

- Strong analytical thinking and organizational skills
- Excellent written and verbal communication skills
- Tech-savvy and comfortable using different platforms and tools
- Ability to prioritize tasks and manage time effectively
- Independent, proactive, and detail-oriented
- Collaborative mindset and desire to support and grow with the team


😊 Non-mandatory skills:

- Mandarin Chinese proficiency
- Bachelor’s degree in Business Administration, Economics, or a related field